OCLC Billing & Minitex Deposit Accounts
OCLC Billing
Effective July 1, 2012, billing for OCLC products and services will move from Minitex to OCLC.
In July 2009 the nature of the partnership between Minitex and OCLC changed as support for OCLC products
and services moved from Minitex to OCLC Support Services. That partnership continues to evolve as OCLC moves
to consolidate and centralize administrative services and the billing transition is another step toward that
end. Please read the full letter for more details.
Minitex and OCLC will provide additional information about this transition in the coming months. You can also
find more information about the transition on OCLC's
Frequently Asked Questions
webpage.
We are working closely with OCLC to ensure a smooth transition for each library. If you have any questions,
please do not hesitate to contact Carla Urban of Minitex at 800-462-5348 or
dewey002@umn.edu or Becky Hurley, of OCLC Support Services, at 800-848-5878,
ext. 4316 or hurleyb@oclc.org.
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Minitex Deposit Accounts
Minitex maintains deposit accounts for institutions in the region in which funds are deposited to pay
for OCLC services, Minitex training, and other Minitex-related services.
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Minitex Monthly Statements
Monthly statements are prepared after receiving the monthly detail from OCLC and other services' vendors. These
statements provide information on beginning balance, credits, deposits/invoices paid, expenses for the month,
and the month ending balance. The monthly statements are sent out around the 10th of the month following the
month in which the charges are incurred.
A negative figure in the month end "balance on account" line indicates a shortage of funds. Minitex Administrative
and Financial Services (AFS) staff will monitor the account and generate an invoice after calculating usage for
the six-month period based on previous history, or the library may request to be invoiced for a specific amount
to cover expenses until the next semi-annual billing period.
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TravWeb
TRAVWeb is a service provided by Minitex Administrative and Financial Services (AFS) which enables secure online
access to your library's Minitex financial account and OCLC usage data. You can review account balances, open
invoices and statements, OCLC monthly billing detail, and product, invoice, and payment history. It allows you
to drill down and reprint invoices and statements as needed. You can even change your library contact names,
addresses, phone numbers, and emails.
Library directors or financial staff members who would like access to TRAVWeb may contact Terry Beseman, Minitex
AFS Director (612-624-0332, 800-462-5348, besematc@umn.edu), to receive
instructions on how to access the service.
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All OCLC product, service, and business names mentioned on this webpage are trademarks and/or service
marks of OCLC Online Computer Library Center, Inc.