SERHOLD Resources for Local Holdings
READ Poster: Fred Finch, Minitex Delivery.
Several of our participating libraries are also affiliated with the National
Network of Libraries of Medicine / Greater Midwest Region (NNLM/GMR) and utilize the DOCLINE
interlibrary loan system. As part of that system, they maintain a separate set of local holdings
information in the SERHOLD database.
Ideally, libraries participating in both the Minitex Union List of Serials (MULS) and DOCLINE/SERHOLD
should keep both systems up-to-date, so that the local holdings information is the same, whichever
system a user might consult. This can be done either by updating the local holdings data in SERHOLD
and OCLC independently, or through a batch update process.
SERHOLD Updating Via the Internet
Updates to SERHOLD are made by logging into DOCLINE
and making updates under the Serial Holdings tab. This is a separate transaction from updating local
holdings in OCLC, and SERHOLD uses a different format to represent holdings data than OCLC uses.
SERHOLD Batch Updating to OCLC
DOCLINE/SERHOLD libraries that also have holdings in OCLC can use their SERHOLD holdings as the source
for a batch update to their records in OCLC. By selecting the appropriate setting in their SERHOLD
preferences, the library's holdings can be included in a quarterly download from SERHOLD which is
then uploaded into OCLC, automatically changing the OCLC Local Holdings Records to match the SERHOLD
data. These updates will continue for as long as the library retains the batch setting in SERHOLD.
To learn more about this option, check out the DOCLINE
FAQ page under Serial Holdings—Batch Update. Be sure to note the details
about record matching, which is not always seamless due to differences in the SERHOLD and WorldCat
catalogs. Also note how the batch process handles deletions, which may require some extra work (at
least initially) to bring the holdings in OCLC up-to-date.
Upcoming Local Holdings Records Training Sessions